Village of Elmwood
Board of Trustees Regular Meeting
August 21, 2019
The Village of Elmwood Board of Trustees met in regular session on Wednesday, August 21, 2019 at the Elmwood Village Hall. The meeting was called to order at 7:00pm. Chairperson Bruns stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Miki Bruns, David Ernst, Becky Kicak and Kathy Goerlitz. All signed the “Notice of Acknowledgement of Meeting”. Notice of the meeting was given, in advance, thereof by posting in three public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Kristen Janssen, Part-time Clerk.
A motion was made by Wray with a second by Ernst to approve August 7, 2019 minutes. Rcv: Yes: All, No: None, Absent: None. Motion was approved 5:0.
A motion was made by Kicak, second by Goerlitz to approve payroll and claims. Cass county Refuse: $74.00, Fairbury Flag Lady: $80.95, Grainger: $110.80, Office Depot: $281.53, OPPD: $3,019.94, USPS: $5.70, Utility Service: $2438.09, WireBuilt Company: $29.00, Salaries: $4617.96 Rcv: Yes: All, No: None, Absent: None. Motion approved 5-0.
New Business
1. Costs were discussed to replace the full maintenance person. Salaries from another water company were compared and peoples service was contacted, but hasn’t got estimate. Decided to post position without salary listed, but based on qualifications. Motion was made by Kicak second by Wray to post the full time maintenance position. Rcv: Yes: All, No: None, Absent: None. Motion was approved 5-0
2. Kruger resubmitted fence permit. Motion was made by Wray seconded by Goerlitz to approve fence permit at 204 N 1st St. Rcv: Yes: All, No: None, Absent: None.
3. USDA Water and Sewer Form was tabled
4. Marie Gregoire presented information about Land and Water Grants- awarded all at once at the end of project, Cass County tourism awarded at the end of project and still waiting to hear about Midlands Grant. Presented schedule for completing park project to be done by November 1, 2019. Electrical bid from Loren Miller for $5,750.00. Motion to approve electrical bid was made by Goerlitz seconded by Kicak. RVc: Yes: All, No: None, Absent: None. Motion approved 5-0. Hydrant bid was presented from Agri-builders for $1,750. Motion was made to approve hydrant by Kicak seconded by Ernst. Rcv: Yes: All, No: None. Motion approved 5-0. Concrete bid will be at the next meeting.
5. Sarah Hand had a complaint about a pot hole in her parking space. Board stated it wasn’t a town issue and that it needed to be addressed with the landlord.
Unfinished Business
1. Town clean-up day was scheduled for Saturday September 28th from 8am-12pm. Wray to reach out to school for help from students needing community service hours.
2. Ed’s evaluation was tabled until next meeting
3. Budget: Board to get financial report each month, Michael Hobick went over the budget and what was to change for the next year. Increase of superintendent budget to allow someone to be hired to take Ed’s place. Miscellaneous funds were allocated for building demolition, with understanding that money doesn’t have to be used for that. Library asked for extra money to make repairs to heating/air system. Can use sinking fund and $9,000 out of cash reserves. Michael suggested paying off street loan to lower cash reserves in streets and taking on new street project.
4. Send letter to with ordinances to Nunez
5. Municipal annual certification of program compliance was tabled
6. Property Tax Rutalkn we are still waiting on a certificate of costs
7. Letter to 208 E D St, Bruns talked to lawyer and Mike Jensen to write report from the street
8. Olsson B St work was tabled
9. Motion by Kicak, second by Wray to approve a change in ordinance 3-134 to add welded wire to prohibited fences. Rcv: Yes: All, No: None, Absent: None. Motion passed 5-0.
10. JEO is to be contacted to see if they will help with planning/zoning
Reports of Boards, Commissions and Committees:
Library: Motion by Ernst, second by Kicak to approve minutes and expenses. Rcv: Yes: All, No: None, Absent: None. Motion approved 5-0.
Park: None
Streets: Will be here next week to patch streets, OPPD took tops off of trees, Jay to take down rest and clean up
Water: Well 6 keeps blowing fuses, OPPD fixed. Lightning too out power supplies, ect, expenses will be turned into insurance. Well #5 won’t communicate with water plant. HOA is run by telephone wire right now and reburying the line will be difficult. Go to radio control price for all 3 which is $18,950. They do have a lease agreement $450/month for 5 years and can pay off early. $11,840 to do just well #3, Ed recommends doing all at once. Motion by Wray, seconded by Kicak to approve the work to move all water wells to radio transmission. Rcv: Yes: All, No: None, Absent: None. Motion approved 5-0. Radio reads will be $9,704 for all the software and equipment which will be budgeted for in 2021 fiscal year. Budget for meters for this year. Well #3 is going bad, no quote yet. Lead and copper in and will get results sent out soon. August 15th was water inspection and it was very clean.
Sewer: Jet the sewer line in front of school scheduled for next week, 24 hour composite was collected and taken in. 111 E F st the sewer backed up, John Henry was allowed to jet, but didn’t clear the issue. Ed to fight with them about charges.
Regular meeting was adjourned at 9:21pm
Motion by Wray, seconded by Kicak to enter executive session to talk about personnel. Rcv: Yes: All, No: None, Absent: None. Motion approved 5-0. Motion by Kicak, second by Wray to end executive. Rcv Yes: All, No: None, Absent: None. Motion approved 5-0.
Motion by Goerlitz, second by Kicak to increase part time clerk wages to $17.50 effective immediately. Rcv. Yes: All, No: None, Absent: None. Motion approved 5-0.
