VILLAGE OF ELMWOOD
BOARD OF TRUSTEES
March 18, 2020 – 7:00 PM
REGUALR BOARD MEETING MINUTES
Meeting Held at Elmwood Village Hall
The Village Board of Trustees met in regular session on Wednesday March 18, 2020. The meeting was Called to order at 7:00pm. Chairperson Miki Bruns stated that a current copy of the Nebraska Open Meetings Act was posted. Roll Call was answered by Angela Lancaster, Becky Kicak, and Miki Bruns. Pat Wray and David Ernst were absent.
Kicak made a motion, seconded by Lancaster to approve the February 19th and March 4th meeting minutes. RCV: Yes: All. Motion approved 3-0.
Kicak made a motion, seconded by Lancaster, to approve the payroll and claims presented. RCV: Yes: All. Motion approved 3-0. Claims: ADP, LLC: 2584.28, Frontier Cooperative: 129.68, Office Depot: 164.13, USPS: 62.65, ADP LLC: 162.11, Bromm Lindhall Freeman-Caddy &Lauster: 551.00, Cass County Refuse: 130.00, Clements Insurance Agency: 2614.00, Core & Main: 56.72, Curt Klabenes: 161.00. Hydro Optimization & Automation Solutions: 280.50, Nebraska Digging Service: 3,400, OPPD: 3,378.49, Windstream: 141.85, ADP , LLC: 203.00, Black Hills Energy: 434.47, Elmwood Equipment: 148.35, Frontier Cooperative: 272.86, JEO Consulting Group: 9,440.00, Meeske Ace Hardware: 320.42, Midwest Laboratories: 118.55, Nebraska Department of Revenue: 1819.64, USPS: 1.24, Verizon Wireless: 56.03, Wire Built: 29.00 Payroll: 8,476.43
New Business
1. Marie Grégoire was not present, with no amount on cost for the sign, it was tabled until more information could be provided.
2. JEO received three bids for the street project. Bauer Underground came back as the lowest bid. All references gave them a good report. The only concern was their late start date of July 27th, but JEO was in contact and were told Bauer could start the project earlier if the Village so desires. Kicak made a motion, seconded by Lancaster, to approve Bauer underground to complete the street project groups A, B, C, and D with D not being financed. RCV: Yes: All. Motion approved 3-0.
3. Kicak made a motion, seconded by Lancaster, to waive the three readings of ordinance No. 2020-2 and permanent utility easement. RCV: Yes: All. Motion approved 3-0. Kicak read ordinance No. 2020-3 one time. Kicak made a motion to approve ordinance No. 2020-2, seconded by Lancaster. RCV: Yes: All. Motion approved 3-0.
4. Kicak made a motion, seconded by Lancaster, to waive the three readings of ordinance No 2020-3. RCV: Yes: All. Motion approved 3-0. Kicak read ordinance No. 2020-3 one time. Kicak made a motion, seconded by Lancaster, to approve ordinance No. 2020-3. RCV: Yes: All. Motion approved 3-0.
5. Scott was here to discuss buying the fireworks stand that has been in Elmwood. He stated that they will have insurance and can provide the village with copies of it. He asked if he could park the trailer at the North East side of the parking lot at the park, where it is most level. He will have the fire Marshall come to approve the set up and they will also have a generator for power so wouldn’t need to borrow power from the village. They will also post signs stating that there are no fireworks allowed at the park. Kicak made a motion, seconded by Lancaster, to approve having the firework stand placed in the park. RCV: Yes: All. Motion approved 3-0.
6. There was discussion on inground swimming pool regulations. The clerk was to talk to the lawyer to see if there are specific things that must be in place for inground pools. Tabled until next meeting
7. There was a complaint about a loose dog at 421 W F St. The clerk was to send a letter to the owner, stating that the dog needs to be contained and that there will be a fine given if another complaint comes in.
8. If the power manager training is still on, the board would like the new clerk to go to it. Kicak made a motion, seconded by Lancaster, to approve the cost of the class and mileage for the class. RCV: Yes: All. Motion approved 3-0.
9. The clerk presented a tr-fold dog/cat license letter to be delivered to all in town postal customers. Kicak made a motion, seconded by Lancaster, to approve the clerk to send out the letter and the $62.65 postage for it. RCV: Yes: All. Motion approved 3-0.
10. A discussion was had about COVID-19 plan/preparedness. Bruns had a conference call with the governor. It was decided that based on everything going on and that people may be out of work, water shut off’s will be suspended until the April 1st meeting and will be reevaluated at that time.
11. Bruns stated that there should not be any burn permits issued during this time, so the members of the fire department are not in close proximity to each other until April 1st.
Unfinished Business
1. The clerk was to see if federal ID numbers would work instead of social security numbers when individuals are put on a Village credit card. Tabled until next meeting.
2. The clerk stated that she had talked with Windstream about adding a secondary line for the water plant, but there were issues with that and it was tabled until the next meeting so the clerk could figure out what needed to be done.
3. The clerk was to post the job opening for the summer help in the newspaper, on Facebook page, and around town.
4. The clean-up date was suggested for June 13th, but Bruns wanted other board members to check their schedules to see if that would work. Tabled until the next meeting.
Reports of Boards, Commissions, and Committees
Library: Kicak made a motion, seconded by Lancaster, to approve the payroll and claims from the March meeting. RCV: Yes: All. Motion approved 3-0.
Park: All the grant money from the park improvement project was received. Maire Grégoire was to get a cost for the signage required for the grants. The bathrooms are now open.
Streets: Curtis is filling in holes as needed and is getting more rock brought in.
Water: Well 5 was acting up, but Ed and Curtis worked on it and it is working fine now.
Sewer: John Henry charging Village for plastic piping, but the Village doesn’t pay for piping inside of homes. The clerk is to talk to Maureen about sending a letter to the company. Curtis now has his sewer operator license.
Planning/Zoning: Their next meeting is scheduled for March 31st at 7:00pm
Public comment period: Nothing to report
Correspondence: Nothing to report
Personnel: The Village welcomed Kathy Steffen as the clerk
Future agenda items: Park sign, swimming pool regulations, credit card, water plant phone, clean up date, 4-h club project, tree removal, street project start date
Without any further information to discuss the meeting was adjourned at 8:17pm.
Minutes taken by Kristen Janssen Village Clerk/Treasurer
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Board President Village Clerk