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Village of Elmwood Board of Trustees Meeting Minutes - 12-18-2019

VILLAGE OF ELMWOOD

BOARD OF TRUSTEES

December 18, 2019 – 7:00pm

REGULAR BOARD MEETING

Meeting Held at Elmwood Village Hall

 

The regular meeting of the Village of Board of Trustees was Called to Order at 7:00pm. Roll Call was answered by Angela Lancaster, Dave Ernst, Becky Kicak, and Miki Bruns. Pat Wray was absent. Kicak made a motion, seconded by Ernst, to approve the December 4th and December 10th minutes. RCV: Yes: All. Motion approved 4-0. Kicak made a motion, seconded by Ernst, to approve the Claims and Payroll for December 18th, 2019. RCV: Yes: All. Motion approved 4-0. Claims: ADP, LLC: $154.50; ADP, LLC: $188.40; Black Hills Energy: $314.93; Bromm Lindahl Freeman-Caddy & Lausterer: $750.00; Consolidated Water Solutions: $11,925.00; Fountain Creek Dezign Works: $197.19; IIMC: $170.00; Internal Revenue Service: $325.24; JEO Consulting Group: $1,000; L & K Electric: $5,750.00; MADS Inc: $800.00; Michael Todd & Company, Inc: $147.29; Microsoft Office: $321.00; Midwest Laboratories, INC: $118.55; Nebraska Department of Revenue: $755.74; Tara Bevans: $285.25; US Postal Service: $0.61; US Postal Service: $215.00; Verizon Wireless: $56.26; WireBuilt Company: $29.00. Payroll: $3,341.06.     

 

New Business

 

  1. JEO sent an estimate for the three plans for the proposed street project that was previously talked about. Bruns presented costs of each of the projects. Evan Wickersham of JEO wants to get bids out as soon as possible and wanted a decision on which project to bid for. Bruns suggested getting bids for all three projects and deciding for which ones would be done once the bids come back. Kicak made a motion, seconded by Lancaster, to put bids out for street projects A, B, and C, which would include B street but wouldn’t include financing B street. RCV: Yes: All. Motion approved 4-0.
  2. Ernst made a motion, seconded by Kicak, to approve the JEO standard agreement for services for the Elmwood Street Project. RCV: Yes: All. Motion approved 4-0.
  3. Ed Blunt got an estimate on a flashing light for the new stop signs on 1st and D street. Bruns made to observation that most people seem to be obeying the signs and didn’t feel the lights were needed. The Board agreed. No lights would be placed.
  4. Bruns proposed changing the meetings for January to January 8th and January 22nd, 2020. Board agreed.
  5. Discussion was had about what needed to be done about tree removal on 320 N 3rd The bid Christiansen presented was high. Another tree that needs to be removed on VonRentzel’s property was brought to the attention of the board. Discussion was had and it was decided that Blunt would get a second bid to compare prices and include the tree on VonRentzel’s property as well, if it was found to be on city property. Continued discussion would be had at the next board meeting.
  6. Bruns did some research for recycling for the Village. She received another email from Keep Cass County Beautiful which explained how other towns are handling recycling. Buns spoke with Cass County refuse and they are willing to provide recycling, but it would have to a contract for the whole town with bills included on the water bills. Bruns just stated this as information, no action was taken.
  7. Discussion was had about the sewer back up insurance claim from 111 E F St. Blunt stated that the main line had a tree root in it and that the sewer backed up into the house. Blunt was unavailable at the time and told John Henry, who was on sight working for the homeowner, that they could jet the line. The line stayed open for 12 hours and backed up again. Blunt called Ak-Sar-Ben to re-jet the line. The roots were cut out when Johnson came out this summer. The line is in the Alley by the property. A motion was made by Kicak, seconded by Lancaster, to approve submitting the claim into the insurance company. RCV: Yes: All. Motion approved 4-0.

Unfinished Business

  1. Discussion on the community center tree stump was tabled until next meeting.
  2. Two interviews were conducted for the Maintenance position on Tuesday 12-17 and two more were scheduled for Thursday 12-18. There will be a recommendation at the first meeting of January.
  3. There was nothing to report for 208 E D street.

Reports of Boards, Commissions, and Committees

                Streets: Nothing to report

                Park:  Nothing to report

                Library: Nothing to report

                Water: Blunt sent samples in and everything looks good

                Sewer: 24-hour composite was sent in and everything looks good

                Planning/Zoning: Next meeting scheduled for 1/21/2020 at 7:00pm

Public Comment Period

Becky VonRenztel, 204 W G St, asked about a stop sign in front of her house because there are people speeding in front of her house, also asked about “no parking” signs. Bruns stated that those signs must be approved by the board in order to be legally binding or enforceable.

Correspondence: Kicak presented information about a program Elm Creek has that helps reimburse citizens 50% for sidewalk improvements.

Personnel: Nothing to report

Future Agenda Items:

 

Without any further business the meeting was Adjourned at 7:37pm. Minutes were taken by Kristen Janssen, Village Clerk/Treasurer.   

 

Official Minutes