VILLAGE OF ELMWOOD
BOARD OF TRUSTEES
February 5, 2024 7 PM
REGULAR BOARD MEETING MINUTES
Meeting Held at Elmwood Village Office
The Village Board of Trustees met in regular session on Wednesday, February 5, 2024. Chair Person, Renee Holland, called the meeting to order at 7:00 pm. Holland stated that a current copy of the Nebraska Open Meetings Act was posted.
Roll Call: Becky Kicak, Patric Euse, Tony Greise, & Renee Holland, Heather Scott all present
Consent agenda: Scott motioned to approve the consent agenda, Greise seconded the motion. RCV: 5-0 ayes, Motion carried
Claims Key: Bond Debt(BD)Contract Labor(CL), Electricity (E), Education(ED)Natural Gas (NG), Monthly Allotment (MA), Refuse (R), Fuel (F), Supplies (S) Publication (P), Telephone (T), Mile Reimbursement (MR), Labs (L), Attorney (A), Cellphone(CP), Postage(PO), Payroll Tax(PT), Capital Improvement(CI), Simple IRA(SI), Dues(D), Payroll (PR) Education (EDU) Workman’s Comp Audit (W) Petty Cash Reimbursement(PR), Engineer (EN) , Sales Tax (ST), Truck Repair (TR), Dog License (DL), Street Surface Supplies (SSS), Tech. Repair (TR) Tech. purchase (TP), Debt Service (DS)
Claims: USPS(PO)155.68, American Funds(SI)329.84, IRS(PT)2223.55, Payroll(PR) 7046.15, NE Dept of labor(PT)338.46, NE Dept of Rev(ST)1171.02, TACSS(D)198, Black Hills(NG)572.61, JEO(EN)1000, C-Store(F)193.10, Frontier(F)19.95, Menards(S)685.38, Meeskes(S)183.53, Westover(SSS)407.39, Verizon(CP)55.65, Wirebuilt(D)29, Agri-Builders(CL)25,000, SEACA(D)10, PeopleService(CL)650, MARC(S)298.75, EMMA(D)35, WinWater(S)300.07, Aldrich Foundation(D)25, IIMC(D)220, PowerManager(S)313.80, Lovell(CL)3300, Windstream(T)200.45, Consolidated(S)790, Michael Todd(S)203.52, One Call Concepts(D)40.68, MADS(TR)250, Cass County Refuse(R)75, Municipal supply(S)36.15, OPPD(E)4397.75, ADP(PT)155.18
Public Comment Period none
New Business
Discussion/Action Review conditional use permit for Vincent Anderson- comes with a positive recommendation from the Planning Committee
The clerk noted that the permit comes with a request for a 5 year conditional use. Kicak motioned to approve the conditional use permit and extend the renewal period to 5 years, Scott seconded the motion. RCV: 5-0 ayes
Discussion/Action Alicia to attend the league of Nebraska Municipalities Midwinter conference February 24-25 in Lincoln
Discussed the topics and speakers at the conference. Scott motioned to approve Alicia’s attendance and hotel stay in Lincoln for a total of $862 for the Midwinter Conference, Euse seconded the motion. RCV: 4-0 ayes, Greise abstained, motion carried.
Discussion/Action Kevin & Alicia to attend (Free) Excavation Safey Summit on 2/19
Both Alicia and Kevin will be attending the summit in Lincoln on 2/19. Holland asked that Kevin contact David Althouse to see if he would be available to cover in case of inclement weather. Scott motioned to approve Kevin and Alicia attending the summit on 2/19, Euse seconded the motion. RCV: 5-0 ayes, motion carried
Discussion/Action Kevin to attend (free) CE course in Tecumseh on 2/11
Holland asked to include this date when speaking with Althouse to cover. Scott motioned to approve Kevin’s attendance, Greise seconded the motion. RCV: 5-0 ayes.
Discussion/Action Results of the NDEE Sanitary Survey-discuss action items
Reviewed the results of the Sanitary Survey. This survey is completed once every three years. Significant items are given 120 days to complete, minor items are allowed 1 year from date of letter. Provided explanation of each deficiency. Cross connection survey’s were mailed with February billing statements. This survey must be completed every 5 years. The well 5 screen has been replaced. Item’s 3,4 and 5 have been evaluated and Kevin has reached out to contractors for bids. The work will be placing the village in financial hardship as we are currently working to finance and budget the water project that the village has been working on with JEO. A letter was sent to Chris Brader requesting a one year extension on these items to keep the village from having to spend money on items that will be addressed during our water project. No action taken
Discussion/Action Bids to replace bolts and hangers at Water Treatment Plant in accordance with Sanitary survey
Tabled discussion until we hear back from NDEE
Discussion/Action Bid to repair/replace duct work and electrical for the degasifier at the water treatment plant in accordance with sanitary survey
Tabled discussion until we hear back from NDEE
Discussion/Action Bid to replace broken water meter at the Elementary school
Board reviewed the bid. Scott motioned to approve the bid from Todd Valley Plumbing & Heating for $4,380.90, Euse seconded the motion. RCV: 5-0 ayes, motion carried.
Discussion/Action Bringing David Althouse in to do other items outside of snow removal
Huxhold went over the items that he could need help with. Since there hasn’t been any snow there are things that Kevin could need an extra set of hands for. Holland does not want Althouse spending any time/hours on the water treatment plant until we know more about the water project. Need to make sure the scope of work is not water related. Discussion continued. Scott motioned to approve Althouse working a maximum of 40 hours/month for the next four months, outside of snow removal as needed. Euse seconded the motion. RCV: 5-0 ayes, motion carried.
Reports/Boards, Commissions, and Committees
Library: next meeting 3/2
Park: Kicak mentioned there may be a broken swing
Streets: barricade placed in front of empty lot on main street to keep people from driving over the sidewalk. Certified letters to be sent to vehicles illegally parked or without registration.
Water: cross-connection survey out with Feb. billings, water leak on 1st & D fixed on 1/10
Sewer: working on a jetting schedule with Johnson
Planning/Zoning: next meeting 3/30 @ 5 PM
Correspondence: none
Personnel: none
Future agenda items
Place bench at park/park improvements
Main Street apartment
Abandoned house ordinance
Summer help
Removal of unneeded chemicals from WTP
Meeting adjourned at 7:50 pm