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Village of Elmwood Board of Trustees Meeting Minutes - 11-20-2019

VILLAGE OF ELMWOOD

BOARD OF TRUSTEES

November 20, 2019 – 7:00pm

REGULAR BOARD MEETING MINUTES

Meeting Held at Elmwood Village Hall

 

The Elmwood Village Board met in regular session on Wednesday November 20, 2019. The meeting was called to order at 7:00pm. Chairperson Miki Bruns stated that a current copy of the Nebraska Open Meetings Act was posted. Roll Call was answered by Pat Wray, Miki Bruns, and Becky Kicak. David Ernst was absent. All signed the “Notice of Acknowledgement of Meeting”. Notice of the meeting was given, in advance, by posting in three public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Kristen Janssen, part-time Clerk.

 

Kicak made a motion, seconded by Wray, to approve the November 6, 2019 minutes. RCV Yes: All. Motion approved 3-0.

Kicak made a motion, seconded by Wray, to approve the payroll and claims for November 20, 2019. RCV: Yes: All. Motion approved 3-0. Payroll: $3,222.92. Claims: ADP, LLC: $94.20, ADP, LLC: $1341.37, Black Hills Energy: $203.63, Cline Williams: $25.00, IIMC: $170.00, Julie Andersen: $40.00, Marie Gregoire: $477.65, Midwest Farmers Cooperative: $167.19, Midwest Laboratories: $188.05, Nebraska Department of Revenue: $1573.56, Office Depot: $45.62, US Postal Service: $110.00, Utility Service Co: $2438.09, Verizon Wireless: $56.25, D.R. Ortlieb Trucking: $246.54.

New Business

  1. A bid was presented by Dostal’s for seeding and straw blanket and ADA parking signs. Wray made a motion, seconded by Kicak, to accept Dostal’s bid for seed and straw blanket and the ADA parking signs. RCV: Yes All. Motion approved 3-0. A bid was presented from Rosenow landscaping for crushed limestone to layer the trail. Wray made a motion, seconded by Kicak, to pay Rosenow landscaping for crushed limestone layer to trail. RCV: Yes: All. Motion approved 3-0.
  2. A discussion of D St speed limit enforcement was had. The village wanted to determine what they were going to do to slow the traffic down. A deputy was present and was asked what the chances of getting patrol times on D St from sheriff’s department. He stated that from 3:30-4:15 can probably get someone to be present. He also mentioned that there is also a speed trailer, but has to be taken back every night. A Stop sign at 1st and D St was discussed. It was decided that a stop sign is going to be the easiest and cheapest solution to help with the problem. A Resolution will be made for next meeting and then a letter will be sent to the school.
  3. Eric Beiermann with Olsson was here and stated that he got in touch with Frontier co-op to talk with Craig Shultz. The Co-op is receptive to working with the Village, but wants to have some sort of reciprocation because they deal with a lot of run off issues and want the Village to be aware. They suggested a cost share for the project. One of the cost share ideas is a proposed detention cell, but there may be future growth within the co-op with the addition of a new storage bin. The detention cell would be a short-term solution. This idea is something the board will need to think about. It was stated that at the last meeting it was decided to just grade and rock of B St instead of paving.
  4. Evan Wickersham from JEO & Brad Slaughter from Piper Jaffary were here to discuss the street project. The board stated that it was decided to pave E St from 4th to D St and that would be financed. B St grading and rock would not be financed. Slaughter presented options of financing. The board wanted to wait to talk with Ernst before making a decision about the financing option.
  5. On September 18, 2019 a letter was sent to Mr. Hammons about his main street building, but never heard anything. The Village lawyer sent another letter and he has still not given a concrete answer on what he was going to do. The board is still waiting on Mr. Hammons before action can be taken. Kicak stated that we need to know what rights as a Village we have. The board is trying to keep people safe with the barriers if the building were to fall.
  6. audit of the books, starts at 8:00am on November 25, 2019. Janssen will be at the post office, Drake would need to be present from 8:00-5:00. Wray stated she could come in a sit in on it. Ed Blunt will open the door at 8:00am for them.

 

  1. Unfinished Business
  2. Smith’s were able to find neighbors pins and it was determined Smith’s fence will not be on city property. Blake Ulmer and Taylor Fleischmann were here to talk about 10 foot set back that was required for their fences from their property line to the alley. They were worried that where the fence is set to be put up now will get hit when people are coming in and out of alley. It was decided to wait on approving or denying the fence permit until the old permits could be reviewed and the planning and zoning board could be consulted.
  3. Bruns recommended Angela Lancaster for the Village Board position. A motion was made by Kicak, seconded by Wray, to appoint Lancaster to the Village board. RCV: Yes: All. Motion was approved 3-0.
  4. A discussion of removing Section 7-217 from Municipal Code Book was had. Blunt called the representative from the state and was told the board just needed to vote to remove. A motion was made by Wray, seconded by Kicak, to remove Section 7-217 regarding fluoride in the water. RCV: Yes: All. Motion approved 3-0.
  5. The clerk provided information regarding the grinding of the tree stump at the Community Center, the original bid stated the company couldn’t provide any grinding because the sidewalk was there. Wray to get some prices for angle iron and nitrogen.
  6. The clerk presented information sent by the lawyer stating that the paper publishing date is what matters, not when patrons receive their papers. Discussion on this matter was ended, stating that the paper will not change.
  7. Nebraska Digging Availability is about 2 weeks out. Kicak made a motion, seconded by Wray, to approve the $1500 drainage improvement plan at the Bess Streeter Aldrich park. RCV: Yes: All. Motion approve 3-0.
  8. No interviews have not been set up at this time for full time maintenance position because Ernst is out of town.
  9. Homeowner is currently fixing issue at 208 E D St, unsure if village needs to proceed with the unsafe building.
  10. Wray made a motion, seconded by Kicak to purchase the $799 Dell computer. RCV: Yes: All. Motion approved 3-0. Kicak made a motion, seconded by Wray, to approve purchasing Office 350 business premium for $12.50/user/month. RCV: Yes: All. Motion approved 3-0.  

 

  1. Reports of Boards, Commissions, and Committees

Library: Nothing to report

Park: Nothing to report

Street: Blunt was working on putting the Christmas lights up on main street. He suggested putting it on budget for next year to start replacing them. He also got chips in so the town will be ready for snow.

Water: Blunt had a surprise visit from state and passed the inspection.

Sewer: The 24 hour composite was sent in.

Planning/Zoning: Mike Winter was present and discussed first meeting. The next meeting is set for 12-15 at 4:00pm. Jeff Ray from JEO was present at the planning meeting. They plan to meet once a month until caught up.

  1. Public Comment Period: None
  2. Correspondence: EMMA is working hard to help with Main Street. Provided survey that went out in Weeping Water about what people want to see on Main Street.
  3. Personnel: Janssen has funeral on December 6th, Ed to unlock the door at 1 if Connie wants to work.
  4. Future Agenda Items: Tax on Sewer, 1st and D Stop sign resolution, Smith fence permit and pull two permits, community tree stump, job posting interviews, 208 E D St

 

With no further business to discuss the meeting was adjourned at 8:41pm.

 

Official Minutes