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VILLAGE OF ELMWOOD

Board of Trustees Regular Meeting

December 20, 2017

 

The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, December 20, 2017 at the Elmwood Community Center.  The meeting was called to order at 7:00 p.m.   Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted, and that additional meeting documents were available to guests. All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.

 

Transition of New Board Members:  Newly elected Board Members Miki Bruns, Brandon Collins, and Trenton Shrader were sworn into office with the recitation of the “Oath of Office”.  Roll Call was answered by Julie Anderson, Miki Bruns, Brandon Collins, Pat Wray, and Trenton Shrader, all responding with “here”.  All signed the “Notice of Acknowledgement of Meeting”.  Motion by Anderson for Pat Wray to retain her office as Chairperson; with second by Bruns. RCV: Yes – All; No – None. Motion approved 5-0.  Motion by Wray to nominate Julie Anderson for the position of Vice-Chairperson; second by Collins.  RCV: Yes – All; No – None. Motion approved 5-0.  Motion by Bruns to nominate Brandon Collins for the position of Street Commissioner; with second by Anderson. RCV: Yes – All; No – None. Motion approved 5-0.  Motion by Anderson to nominate Miki Bruns for the position as Park Commissioner; with second by Collins. RCV: Yes – All; No – None. Motion approved 5-0.  Motion by Anderson to nominate Trent Shrader for the position of Utilities Commissioner; with second by Bruns. RCV: Yes – All; No – None.  Motion approved 5-0.

 

Approval of Minutes:  Motion by Anderson to approve the minutes of the September 27, 2017 Board Meeting as presented;  with second by Bruns. RCV: Yes: All, No: None.  Motion approved 5-0.  Motion by Bruns to approve the minutes of the October 4, 2017 Board Meeting as presented; with second by Collins.  RCV: Yes: All, No: None. Motion approved 5-0.  Motion by Shrader to approve the minutes of the October 18, 2017 Board Meeting as presented; with second by Anderson. RCV: Yes: All, No: None. Motion approved 5-0.

 

Approval of Claims for Payment:  American Exchange Bank $15,000.00 (Oct-Nov-Dec Street Loan Pymts); Black Hills Energy $123.67 (Sept-Oct Natural Gas Expense); IIMC $150.00 (Annual Membership Dues; Intuit Quickbooks $652.70 (Payroll Software); Menards $588.68 (Supplies – Park); Midwest Farmers Coop $143.71 (Sept 2017 Fuel Expense); Midwest Labs $207.70 (Sept lab testing expense); Municipal Supply $462.23 (Supplies – Water); NE Dept of Revenue $25.04 (NE waste reduction/recycling fee); One Call Concepts $40.56 (Jul-Sept utility locate service); Payroll $5,661.96 (Oct payroll); US Treasury $2,322.28 (Sept Payroll Deposit); Verizon $68.05 (Sept-Oct cell phone expense); WireBuilt Co $29.00 (Oct texting alerts); NE Dept of Revenue $1,541.57 (Sept Sales/Use Tax); NE Dept of Revenue $894.17 (3rd Qtr NE WH taxes); AVG $99.99 (software update); Columbus Telegram $80.04 (Oct publications); DHHS Division of Public Health $115.00 (Water Operator Renewal); Elmwood Public Library $1,666.67 (Nov. Monthly

 

Allotment); Midwest Farmers Coop $178.38 (Oct fuel expense); NE Public Health Environmental Lab $46.00 (Oct lab fees); Office Depot $46.58 (office supplies); OPPD $3,485.08 (Sept-Oct electricity expense); Payroll $8,367.92 (Nov payrolls); Staples $30.99 (office supplies); US Treasury $2,122.04 (Oct payroll deposit); Utility Service $2,196.47 (Water Tower Maintenance Contract); Windstream $143.52 (Sept-Oct telephone expense); NE Dept of Revenue $1,561.36 (Oct Sales/Use Tax); Seton $70.44 (Supplies – Sewer); Elmwood Public Library $1,666.67 (Dec Monthly Allotment); Black Hills Energy $484.57 (Nov-Dec Natural Gas Expense); Cass County Refuse $65.00 (Oct Refuse Service); Cass County Refuse $75.00 (Nov Refuse Service); Christiansen Tree Service $2,890.00 (Tree removals); Connie Carlton $549.80 (Office Supplies); Core & Main $281.39 (Supplies – Water); D.R. Ortlieb $353.11 (Rock – Alleys); EMMA $25.00 (Merchant Dues); Lawson Trucking $1,019.20 (Rock – Streets); MADS $176.00 (Computer repair); Marie Gregoire $560.12 (Reimbursement – Mkt-2-Mkt Lunch Supplies); Meeske Hardware $154.65 (Misc Supplies); Midwest Farmers Coop $149.75 (Nov Fuel Expense); Midwest Labs $302.00 (Lab Testing Supplies); NE Public Health Environmental Lab $15.00 (Lab Fee – Water); NMPP $310.00 (Utility Billing Supplies); NMPP $2,003.00 (Utility Billing Software); Office Depot $347.24 (Office Supplies); OPPD $3,544.56 (Oct-Nov Electricity Expense); Payroll $2,346.19 (Dec 13 Payroll); R.H. Construction $400.00 (Repair Utility curbstop); Randy Bornemeier $1,260.00 (Sludge Hauling); Staples $46.49 (Office Supplies); The Cass County Treasurer $2,335.97 (Dec Special Election); US Treasury $3,276.14 (Nov Payroll Deposit); Verizon $137.92 (Oct-Nov-Dec Cell Phone Expense); Windstream $141.80 (Oct-Nov Telephone Expense); WireBuilt Co $58.00 (Nov-Dec texting alerts); Clark Enerson Partners $3,426.60 (Professional Services/Grading Plan-Park); Creative Sites $59,653.00 (Community Development Funds from Sales Tax-Playground Structures-Park); Nebraska Digging Services $22,987.50 (Landscaping/Site Prep-Park); Outdoor Solutions $950.00 (Supplies-Park); Prairie Technology Solutions $6,310.00 (Electrical Contract Labor-Park); Rutalkin Inc. $902.03 (Concrete-Park); Trade Well Pallet $3,600.00 (Certified Woodchips-Park).  Motion by Collins to approve the claims for payment as presented, with second by Shrader.  RCV: Yes – Anderson, Bruns, Collins, Shrader, Wray; No – None.  Motion approved 5-0.

 

New Business:  2018 Reappointment of Village Engineer – Motion by Shrader with second by Bruns  to reappoint JEO Consulting Group as the Village Engineer for 2018. RCV: Yes: Anderson, Bruns, Collins, Shrader, Wray. No: None. Motion Approved 5-0.  2018 Reappointment of Village Street Superintendent – Motion by Bruns with second by Collins to reappoint Evan B. Wickersham of JEO Consulting Group as the Village Street Superintendent for 2018. RCV: Yes: Collins, Bruns, Shrader, Anderson, Wray; No: None. Motion approved 5-0.  Motion by Anderson with second by Bruns to reappoint Connie Carlton as Village Clerk/Treasurer.  RCV: Yes – Anderson, Bruns, Collins, Shrader, Wray; No – None. Motion approved 5-0. Motion by Collins with second by Shrader to reappoint Clements & Drevo as village attorneys. RCV: Yes – Shrader, Collins, Bruns, Anderson, Wray. No – None. Motion approved 5-0. Motion by Shrader with second by Bruns to reappoint American Exchange Bank as the bank institute of choice for the village. RCV: Yes – Anderson, Shrader, Bruns, Colllins, Wray; No – None. Motion approved 5-0.  Motion by Bruns with second by Collins to reappoint The Plattsmouth Journal as the village newspaper of choice. RCV: Yes – Shrader, Collins, Bruns, Anderson, Wray; No – None. Motion approved 5-0.  Motion by Anderson with second by Shrader to approve the October and November Treasurer’s Reports. RCV: Yes – Collins, Bruns, Anderson, Shrader, Wray; No - None. Motion approved 5-0.

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Unfinished Business:  Action to approve Maintenance Supervisor Relief Operator – Motion by Shrader to approve Jacob Blunt as relief operator for Maintenance Supervisor, with second by Collins.  RCV: Yes – Shrader, Collins, Bruns, Anderson, Wray. No – None. Motion approved 5-0.  Motion by Anderson with second by Bruns, to approve Ken Kunz as relief snow removal operator at a rate of $15.00/hr.  RCV: Yes – Anderson, Bruns, Collins, Shrader, Wray; No – None.   Motion approved 5-0.  Clarification of Open Meetings Law regarding public comments – Wray read from Open Meetings Act in regards to public comments at meetings. Trustee Shrader will contact Public Health Board members prior to next meeting. The subject of the Holiday Extravaganza Christmas candy reimbursement to the fire department will be addressed at the next meeting.  Action to approve payment to David Ernst for his help in preparing the 2017-18 Budget – Motion by Shrader to approve payment of $500.00 to David Ernst for preparation of 2017-18 Budget; second by Bruns.  RCV: Yes – Anderson, Collins, Bruns, Shrader, Wray. Motion approved 5-0.  Motion by Shrader to join Keep Cass County Beautiful at the 2018 Gold Level for $100.00; second by Collins. RCV: Yes – Collins, Bruns, Shrader, Anderson, Wray. Motion approved 5-0.  Motion by Shrader to join the Bess Streeter Aldrich Foundation at the “Spring Came on Forever” level for $25.00; second by Collins. RCV: Yes – Anderson, Wray, Bruns, Collins. Abstain – Shrader; No – None. Motion approved 4-0.

 

REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street:  The street sander was installed in the village pickup. East D Street near the bridge is in need of rock.  Park: The sails will remain up on the playground equipment for the winter. Marie Gregoire spoke regarding future grant applications for the park from the Midlands Foundation, Cass Co Tourism, and meetings with the NRD.  Julie Anderson thanked everybody for their help in building the playground.  Library:  Nov – Dec A/P Approval Reports:  Motion by Shrader to approve the A/P reports for payment as presented with second by Anderson.  RCV: Yes – Shrader, Anderson, Wray; No – None. Abstain – Bruns, Collins.  Motion approved 3-0.  Water:  October 2017 – Pumped 1,817,000 gal, Treated 1,653,000 gal, Wasted RO 164,000 gal, Average Daily Usage 58,000 gal, Average Nitrates 6.0 mgl.  November 2017 – Pumped 1,805,000 gal, Treated 1,610,000 gal, Wasted RO 195,000 gal, Average Daily Usage 60,000 gal, Average Nitrates 5.7 mgl.  Meter reading began this week.  Sewer:  A 24-hour composite test was taken to Midwest Labs.  Planning/Zoning:  Next meeting to be held on December 28, 2017 at 6:30 pm in the City Hall Bldg.

 

Public Comment Period:  The public comment period rules will be addressed in the future.

Personnel:  Motion by Bruns to allow Connie Carlton to attend the 2018 Municipal Clerk’s Institute in March; with second by Shrader.  RCV:  Yes – Anderson, Bruns, Collins, Shrader, Wray. No: None.  Motion approved 5-0.  Motion by Shrader to table Maintenance Supervisor’s evaluation, with second by Collins.  RCV: Yes: Bruns, Collins, Shrader, Anderson, Wray. No: None. Motion approved 5-0. 

 

Future Agenda Items:  1. 2018 Village Goals.  2. “B” Street Project to address resurfacing.  3. Ordinance to repeal & replace Water/Sewer Hook-Up fees.  4. Discussion of updating Comprehensive Plan.  5. Tort claims filed by Tim/Cathy Callaway and Terry Bevans.  6. Painting of parking lines on main street in spring; also placement of crosswalk at 4th/E Streets.  7. Ordinance book recodification approval.  8. Continue working with Nebraska Mainstreet and attracting new businesses to Elmwood.

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There being no further business, the meeting was adjourned at 9:12 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the December 20th meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.

 

 

 

_________________________________                 ____________________________________

Connie Carlton,  Clerk            /Treasurer                              Pat Wray, Chairperson

 

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