VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting
July 6, 2016
The Village of Elmwood Board of Trustees met in Regular Session with Trustees Allgayer, Anderson, Wray, and Krass present with Chairperson Wilhelm presiding. The meeting was called to order at 7:00 p.m. Chairperson Wilhelm declared the “Open Meeting Act” posted. All signed the “Notice of Acknowledgement of Meeting”. Visitors present included Ryan Anderson, Jack Hovick, Sharon Rorie, Terry Bevans, Helen McKinney, Heather Carver, Ben Kastens, Madison and Jason Zoz.
Motion by Allgayer to approve the minutes of the June 15, 2016 Village of Elmwood Board of Trustees meeting as presented; second by Wray. Motion approved.
Motion by Krass to approve the minutes of the June 23, 2016 Village of Elmwood Board of Trustees Special Meeting as presented; second by Anderson. Motion approved.
Trustee Allgayer read a letter addressed to the Board of Trustees as follows: “To prevent any conflict of interest, I, Lou Allgayer, at this time would like to exclude myself from all discussion or voting pertaining to the new `Rutalkin’ development in Elmwood.”
REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Streets: No Report. Park: Three loads of wood chips were delivered to the park. Library: Motion by Anderson with second by Wray to approve the library claims as submitted for payment. RCV: Yes: All, No: None. Motion carried. Water: May 2016 report: Pumped 2,506,000 gallons; Treated 1,516,000 gallons; Wasted 990,000 gallons; Average Nitrates 6.2; 81K per day usage. Sewer: Will budget $1,046.00 for A/C unit for sewer control room. Voltage regulator ordered for new pump. Planning/Zoning: Motion by Allgayer to accept Robert Pegler’s resignation and approve Brody Baer as a member of the Planning/Zoning Committee; second by Allgayer. Motion approved. Next meeting July 28th at 6:30 pm at City Hall.
Unfinished Business: Chairperson Wilhelm introduced Ordinance No. 2016-008 entitled: An Ordinance adopting an additional one percent (1.0%) sales and use tax effective January 1, 2017. Vice-Chairperson Wray moves that the statutory rule requiring readings on three different days be suspended. Second by Allgayer. RCV: Aye: 5, Nay: 0. Motion approved. Chairperson Wilhelm declares motion adopted by a majority vote of Board of Trustees and the statutory rule suspended for consideration of said ordinance. Ordinance read by title. Wray moves for final passage; second by Krass. Chairperson Wilhelm asks, “Shall Ordinance No. 2016-008 be passed and adopted?” RCV: Aye: 5, Nay: 0. Chairperson Wilhelm declares Ordinance 2016-008 adopted and signs same in the presence of Board and Clerk to attest same.
New Business: Fence permit for Brian & Shelby Krings at 327 East F St – Motion by Wray to approve the fence permit for 327 East F St; second by Allgayer. Motion approved. Fence permit for Madi & Jason Zoz at 225 East C St – Motion by Wray to approve/amend permit to include wood fence posts; second by Krass. Motion approved. Fence permit for Don Brothers at
Page 2 – July 6, 2016 Board Meeting
224 North West St – Motion by Krass to approve the fence permit for 224 North West St;
second by Anderson. Motion approved. Building permit for Carol Hoffman at 316 East D St – Motion by Krass to approve the permit for concrete addition to property; second by Wray. Motion approved. Helen McKinney thanked the Board, Ed Blunt, and Connie Carlton for their service to the community. Water system mapping w/JEO Consulting Group was discussed. This survey and mapping of the water/sewer system will cost $13,500 with $10,000 grant being applied for with the DEQ, and the $3,500.00 balance to be paid by the Village.
Chairperson Wilhelm introduced Ordinance No. 2016-010, Ordinance No. 2016-011, Ordinance No. 2016-012, and Ordinance No. 2016-013 with the first readings of each by title only as follows: ORDINANCE NO. 2016-010 (ANNEXATION AREA) AN ORDINANCE EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE VILLAGE OF ELMWOOD, NEBRASKA BY ANNEXING THERETO A CERTAIN TRACT OF LAND LOCATED SOUTHWEST OF THE CURRENT VILLAGE LIMITS, CONTIGUOUS TO AND NOT EMBRACED WITHIN THE PRESENT LIMITS OF THE VILLAGE; AND RELATED MATTERS – AREA 1. ORDINANCE NO. 2016-011 (ANNEXATION AREA) AN ORDINANCE EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE VILLAGE OF ELMWOOD, NEBRASKA BY ANNEXING THERETO CERTAIN TRACTS OF LAND LOCATED SOUTHWEST OF THE CURRENT VILLAGE LIMITS, CONTIGUOUS TO AND NOT EMBRACED WITHIN THE PRESENT LIMITS OF THE VILLAGE; AND RELATED MATTERS – AREA 2. ORDINANCE NO. 2016-012 (CHANGE OF ZONE) AN ORDINANCE AMENDING THE VILLAGE OF ELMWOOD OFFICIAL ZONING DISTRICT MAP ADOPTED BY REFERENCE PURSUANT TO THE ZONING ORDINANCE FOR THE VILLAGE OF ELMWOOD, NEBRASKA BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN THEREON. – AREA 1. ORDINANCE NO. 2016-013 (CHANGE OF ZONE) AN ORDINANCE AMENDING THE VILLAGE OF ELMWOOD OFFICIAL ZONING DISTRICT MAP ADOPTED BY REFERENCE PURSUANT TO THE ZONING ORDINANCE FOR THE VILLAGE OF ELMWOOD, NEBRASKA BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN THEREON. – AREA 2.
Presentation of Claims for Payment: Adkins Signs $100.00 (signage); American Exchange Bank $5,000.00 (July street loan pymt); Capital City Refuse $1,240.40 (Clean Up Day Roll-Off Containers); Cass County Refuse $65.00 (June refuse service); Christiansen Tree Service $265.00 (Tree removal at 2nd/C St); Clements Insurance Agency $304.00 (additional insurance coverage on water tower); Columbus Telegram $149.65 (publish notices/minutes); Elmwood C-Store $ 37.28 (Supplies/Clean Up day); Elmwood Equipment $85.50 (parts/repair riding mower); Elmwood Public Library $1,664.09 (July monthly transfer); HD Supply Waterworks $100.00 (remote wire spool); Holiday Inn Kearney $166.00 (Finance Conference motel); Meeske Ace Hardware $48.72 (box fan/supplies); Midwest Farmers Coop $254.87 (June fuel expense); NE Dept of Revenue $1,291.68 (federal payroll deposit); NE Public Health Environmental Lab $258.00 (EPA Herbicide lab testing); OPPD $3,288.87 (May-June electricity expense); Payroll $2,937.51; US Post Office $264.00 (postage); Ulmer Construction $925.90 (front door replaced at city hall); Windstream $136.53 (May-June telephone expense). Motion by Wray to approve the claims as presented; second by Anderson. RCV: Yes: All, No: None. Motion approved.
Page 3 – July 6, 2016 Board Meeting
Personnel: Ed Blunt, Maintenance Supervisor obtained his Class II Wastewater License effective June 16, 2016. Motion by Allgayer to approve a .75/hr raise for Ed Blunt, Class II Wastewater Operator, effective with current pay period; second by Anderson. RCV: Yes: Anderson, Allgayer, Wray, Wilhelm; No: Krass. Motion approved.
Motion by Wray to enter Executive Session for the protection of personnel during annual evaluation; second by Anderson. Motion carried.
The Board entered Executive Session at 8:27 p.m. Allgayer motion to exit Executive Session; Krass second. Motion carried. The Board exited Executive Session at 8:47 p.m.
Motion by Wray to approve a 3.5% (.62 cent) pay raise for the Village Clerk from $17.81/hr to $18.43/hr effective with current pay period; second by Allgayer. RCV: Yes: All, No: None. Motion carried.
There being no further business, the meeting was adjourned at 8:57 p.m.
Connie Carlton, Clerk /Treasurer Curt Wilhelm, Chairperson