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Board of Trustees Regular Meeting

December 16, 2015


The Village of Elmwood Board of Trustees met in Regular Session with Trustees Anderson, Krass, Wray, and Chairperson Wilhelm presiding. Trustee Allgayer was absent from the meeting. The meeting was called to order at 7:00 p.m. Chairperson Wilhelm declared the “Open Meeting Act” posted. All signed the “Notice of Acknowledgement of Meeting”. Visitors present were: Rian Harkins (SENDD), Evan Wickersham (JEO), Eugenia Bornemeier, and Christopher Hoyt. Ed Blunt and Connie Carlton were also present.


Motion by Wray to approve the minutes of the December 2, 2015 Regular Board Meeting as presented; second by Anderson. Vote: Yes: All, No: None. Motion approved.


REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Snow removal procedures discussed. Park: Winterization of park restrooms is complete. Library: November Meeting minutes submitted. Water: November Water Rate Study and Report: 1,578,000 gallons pumped; 1,423,000 gallons treated; 155,000 gallons wasted; average nitrates 6.17; average daily use 47.43 gallons. A case of water meters and 2 – 15” bands for repairs will be ordered. Sewer: A 24-hour composite test within normal limits. Planning/Zoning: December 17th meeting at 6:30 pm at City Hall.


Unfinished Business: Rian Harkins of SENDD presented updates to the nuisance properties as follows: Cases 6 and 7 of 320 and 328 East C Street require all vehicles (approximately 18 vehicles total) to be removed from the property and public right-away along with cleanup of scrap metal, yard waste, dead trees/weeds, debris, a pontoon boat, a bus, and trailer; this list is not all inclusive. Upon notification, a 1st Class letter was accepted by property owner but certified letter was refused. Plan for further notification and abatement within 30 days. Case 2 of 117 East D Street: A resolution to declare the property a nuisance will be drafted for the January 6th board meeting. Regarding Case 1 of 132 North 4th, Case 4 of 209 East D Street, Case 9 of 225 East C Street, Case 13 of 204 South 5th Street, and Case 14 of 212 South 5th Street. These properties have all been declared nuisance properties and there has been little or no progress to date. A certified motion to abate within 30 days will be presented at the January 6th board meeting. Further regarding Case 1, 132 North 4th Street, the property owner has been asked to present his plans for the property.


New Business: 2016 Reappointment of Village Engineer – Motion by Wray to reappoint JEO Consulting Group as the Village Engineer for 2016; second by Krass. RCV: Yes: Anderson, Wray, Krass, Wilhelm. No: None. Motion Approved. 2016 Reappointment of Village Street Superintendent – Motion by Krass to reappoint Evan B. Wickersham of JEO Consulting Group as the Village Street Superintendent for 2016; second by Wray. RCV: Yes: Krass, Anderson, Wray, and Wilhelm. No: None. Motion approved. The Open Meetings Act was discussed; no action taken.






December 16th Minutes Continued – Page 2


Election of Board Officers/Commissions – Trustee Wilhelm opened the floor for nominations of board officers/commissions. Motion by Wray to nominate Curt Wilhelm to retain his position as Board Chairperson; second by Anderson. Motion by Wray to close nominations for chairperson and retain Curt Wilhelm as Board Chairperson; second by Anderson. RCV: Yea: Krass, Anderson, Wray, Wilhelm. Nay: None. Motion approved. Motion by Krass for remaining board members to retain their present officer designations and commissions; second by Wray. RCV: Yea: Wray, Anderson, Krass, Wilhelm; Nay: None. Motion approved.


An updated Blight Study Map was discussed with revisions to the proposed boundaries to be submitted to JEO Consulting Group.


Presentation of Claims for Payment: Black Hills Energy $272.07 (natural gas expense); Columbus Telegram $25.25 (minutes publication expense); D.R. Ortlieb Trucking $462.26 (21.15 tons rock screenings w/delivery); Meeske Ace Hardware $26.17 (antifreeze for park/ballpark restrooms, electric tape, holiday decoration clamps); Meininger Fire Protection, Inc. $85.00 (annual backflow prevention test); Midwest Farmers Coop $131.77 (fuel expense); Midwest Laboratories, Inc. $91.47 (lab fees); Nebr Rural Water Assn $150.00 (2016 membership renewal); Payroll $2,295.12; Rice’s Auto Repair $70.00 (pickup oil change); SENDD $1,180.76 (nuisance abatement expense); Staples $214.44 (office supplies); Verizon $68.83 (cell phone expense). Motion by Wray to approve the claims as presented for payment; second by Anderson. RCV: Yes: Anderson, Krass, Wray, Wilhelm. No: None. Motion approved.


There being no further business, the meeting was adjourned at 8:20 p.m.




_________________________________  ___________________________________

Connie Carlton, Clerk/Treasurer                Curt Wilhelm, Chairperson

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