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Village of Elmwood

Board of Trustees Regular Meeting – October 17, 2012

The Village of Elmwood Board of Trustees met in regular session with Trustees Ronhovde, Clements, Wilhelm, Allgayer and Chairman Ernst presiding. Call to Order at 7:04 p.m. All signed the "Notice of Acknowledgement of Meeting". Chairman Ernst declared the Open Meeting Act Posted. Jim Nelson, Pat Wray, Ed Blunt and Nicole Folden were also in attendance. Minutes from the meeting on October 3, 2012 were presented. Motion by Clements to approve the Minutes amending them to add Motion made by Allgayer to approve Cummins Central Power, LLC's bid for maintenance to the Waste Water Treatment Plant and to add "Department of Roads" after 1st District, 2nd by Allgayer to approve the minutes as amended. Aye: Ernst, Clements, Ronhovde, Allgayer. Absent: Wilhelm Nay: None.

Reports

Street: Blunt reported rock should be delivered 10/18/2012.

Park: Blunt reported the water has been shut off at the ball field. Clements reported the Market to Market event had a good turnout and that feedback has been positive. Patrons appreciated the traffic control and good service and stated Elmwood is one of the better stops with better amenities.

Water:

Sewer: Ernst reported he priced explosion proof ends in the amount of $100.00. Motion by Clements to approve the purchase of explosion proof ends in the amount of $100.00, 2nd by Wilhelm, RCV: Aye: All; Nay: None. Motion passes to purchase explosion proof ends in the amount of $100.00.

Special Events: Clements provided Treasurer's Report.

Library: The board requests more information to be provided in the Library's Meeting Minutes.

Presentation of the Claims: Claim #1 - Payroll $1,942.20, Trustee 4th Quarter Payroll $264.17, Federal Withholding $992.97, Midwest Farmers Co-op $209.97, Meeske Ace Hardware $106.06, SENDD $1,154.38 Elmwood-Murdock Schools $1,854.96, Verizon Wireless $67.59, Lee Enterprises $78.86, Cummins Central Power $841.10, DHHS $178.00. Claim #2: Janelle Duntz $100 (return of water deposit). Motion by Allgayer to approve payment of Claim #1, 2nd by Ronhovde, RCV: Aye: Ronhovde, Allgayer, Clements, Wilhelm and Ernst; Nay: None; Motion passed. Motion by Allgayer to approve payment of Claim #2, second by Clements, RCV: Aye: Ronhovde, Allgayer, Clements, Wilhelm and Ernst; Nay: None.

Business:

Audit: The 2011 preliminary Audit draft was reviewed. Motion by Clements to execute Letter of Management Representation Letter to be submitted to Dana F. Cole in order for the 2011 to be completed and filed with the State, 2nd by Ronhovde, Aye: All Nay: None. Motion passed. Motion to approve the preliminary draft of 2011 Audit Report to be finalized by Dana F. Cole, RCV: Aye: All, Nay: None. Motion passed.

Parking Issues: Allgayer reported he spoke with the Department of Roads and they suggested the Village present a plan to the right-of-way department. Discussion of parking enforcement and research into laws concerning parking near intersections.

Zoning: Conditional use permits were discussed. Research will be done to determine what businesses may need a conditional use permit. Discussion regarding zoning administration, will be placed on next agenda. No action taken.

DHHS correspondence was reviewed. Motion by Wilhelm, 2nd by Ronhovde to pay $178.00 to DHHS for Grade IV water operator training and exam for Ed Blunt. RCV: Aye: All Nay: None. Motion passed.

Building Permits: Clerk was requested to send letters requesting more information regarding building permit application for 324 East D Street and 600 North 4th Street.

Motioned by Clements, 2nd by Allgayer to enter into executive meeting at 9:29 p.m. to discuss employee performance reviews. Motion by Allgayer to exit executive session, 2nd by Ronhovde. Aye: All Nay: None Exit executive session at 9:58 p.m.. No Action Taken.

Motion by Allgayer, 2nd by Wilhelm to increase Village Clerk's salary $.60 per hour effective October 8, 2012 (retroactive). RCV: Aye: All, Nay: None.

There being no further business, Chairman Ernst declared the meeting adjourned at 10:12 p.m..

________________________________                                                         _____________________________

Nicole Moreau Folden, Village Clerk                                                                  David Ernst, Chairman

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