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Village of Elmwood

Board of Trustees Regular Meeting – September 19, 2012

The Village of Elmwood Board of Trustees met in regular session with Trustees Ronhovde, Clements, Wilhelm, Allgayer and Chairman Ernst presiding. Call to Order at 7:00 p.m.  All signed the “Notice of Acknowledgement of Meeting”.

Chairman Ernst declared the Open Meeting Act Posted. Bonnie Drake, Jim Nelson, Jacob Blunt, Keith Hammons, Ed Blunt and Nicole Folden were also in attendance.  Minutes from the meeting on September 5, 2012 were presented.  Motioned by Allgayer, 2nd by Wilhelm to approve the minutes as modified, deleting duplicate “Jim Nelson”.  Aye: Ernst, Clements, Ronhovde, Wilhelm, Allgayer. Nay:  None.    

Reports

Street:  No Action Taken.

Water:  Blunt reported the water leak at 421 North Street has been repaired.  Allgayer Motioned to authorize Ed Blunt to purchase a PH sampler to meet EPA standards not to exceed $200.00, 2nd by Grace, RCV:  Aye:  All  Nay:  None.

Sewer:  Motion made by Allgayer to authorize Ed Blunt to hire a locator to locate cleanout area, not to exceed $250.00, 2nd by Ronhovde, RCV:  Aye:  All  Nay:  None.  Motion approved to hire a locator not to exceed $250.00.

Special Events:  Clements reported they are preparing for the Market to Market race which will be held on Saturday, October 13, 2012 and planning for traffic control.

Park:  Ronhovde reported the Elmwood Christian Church approved the use of spray paint on the gravel for the market to market race.

Library:  The Board requests the clerk to notify the Library Board that they would like to have a representative at the next Board meeting to approve the Library Board’s new members.

Presentation of the Claims: Claims #1: Payroll - $1,994.36, Federal Withholding $1,516.88, Midwest Farmers Co-op $196.87, Great Plains One-Call $19.19, Meeske Ace Hardware  $812.41, Black Hills Energy  $116.80, Midwest Labs $87.51, Verizon Wireless $136.62, Elmwood C-Store  $5.99, United Rentals $230.00. Motioned by Allgayer, 2nd by Clements to approve Claims #1 for payment as presented. Aye: Ernst, Clements, Ronhovde, Allgayer and Wilhelm.  Nay:  None.   Claims #2:  Lou Allgayer Reimbursement $177.99, Motion by Ronhovde, 2nd by Wilhelm to approve Claims #2 for payment as presented. Aye: Ernst, Clements, Ronhovde and Wilhelm.  Abstain: Allgayer. Nay:  None. 

New Business

Rick Clements entered the meeting at 8:35 p.m. and discussed zoning regulations.

Unfinished Business: 

Budget:  Allgayer motioned to recommend a .371269 levy be filed with the county clerk, 2nd by Ronhovde, RCV:  Aye:  All  Nay:  None.

Chairman Ernst moved to amend the agenda to include transfer of funds.  Allgayer motioned to transfer $20,636.00 out of the sewer account into the sewer maintenance fund to be renamed “Waste Water Treatment Maintenance Fund”, 2nd by Wilhelm, RCV:  Aye:  All  Nay:  None.  Motion passed to transfer $20,636.00 out of the sewer account into the sewer maintenance fund to be renamed “Waste Water Treatment Maintenance Fund”.

Ronhovde motioned, Allgayer 2nd to transfer $29,769.18 from water maintenance to cash water fund.  RCV:  Aye:  All  Nay:  None.

Motion by Allgayer to transfer $43,266.96 from sewer maintenance into the cash sewer account, 2nd by Wilhelm, RCV:  Aye:  All  Nay:  None.

Budget hearing will be held at next meeting, October 3, 2012.

Hammons Building at North 4th Street:  Keith Hammons reported their intention is to “box” the area back in and hope to accomplish some of this during the fall.  The Board requests that some sort of safety barrier be placed around the back such as a snow fence.  Hammons reported he hopes to be able to fill in basement this fall and if that can’t be accomplished he will fence the area in.

City Hall Hours:  In order to have City Hall open Monday through Friday every week the board authorized changing open business hours as follows:  Monday through Friday- 8:30 a.m. – 11:30 a.m. and 12:30 p.m. – 3:30 p.m. **Meetings are held the FIRST and THIRD Wednesday of the month at 7 p.m.  The office will be open 8:30 a.m. - 12:30 p.m. on those days and re-opens for the meeting at 7 p.m..  Saturday - 9:00 a.m.– Noon FIRST and THIRD Saturday of the month only unless posted otherwise in advance.

There being no further business, Chairman Ernst declared the meeting adjourned.

                                                                                                                                                                                                                                                                                                                                     ________________________________                        _____________________________

Nicole Moreau Folden, Village Clerk                                  David Ernst, Chairman

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