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Village of Elmwood

Minutes

Board of Trustees Regular Meeting – June 6, 2012

The Village of Elmwood Board of Trustees met in regular session with Trustees Wilhelm, Allgayer, Clymer and Chairman Ernst presiding.  All signed the “Notice of Acknowledgement of Meeting”.  Absent: Ronhovde.

Chairman Ernst declared the Open Meeting Act Posted.  Peg Jensen, Scott Rorie, Monica Nelson, Terry Bevans, Don Sheard, Eugenia Bornemeier, Ed Blunt and Nicole Folden were also in attendance.

Minutes from the meeting on May 16, 2012 were presented.  Allgayer motioned to approve the minutes as presented, 2nd by Wilhelm. RCV: Aye: Allgayer, Wilhelm, Clements and Ernst. Nay:  None.  Absent: Ronhovde. 

Streets:  Jim Nelson previously inquired if he could regrade the alley between 4th to 3rd Streets, B to A Streets for proper water drainage.  Blunt reported he received a $200.00 bid from Chris Kopf to do the work.  Motion by Clements to approve the $200.00 bid from Chris Kopf to regrade the alley between 4th to 3rd Streets, B to A Streets for proper water drainage, 2nd by Wilhelm.  Aye: All Nay: None Absent: Ronhovde.  Motion approved.  Blunt reported the Village is in need of 6 stop signs. Allgayer offered to order the stop signs.

Park: No action taken.

Library:  Blunt reported a new exhaust fan blower is needed for the library restroom.  Allgayer agreed to purchase a new blower.

Water:  Blunt reported that there has still been no definite date set to begin the maintenance to the water tower.  Blunt reported that a generator is available for rent through United Rentals for $2,000.00 per month in case of a power outage during the water tower maintenance.  Motion by Allgayer to authorize Blunt to make arrangements for having a generator on standby during the duration of the water tower maintenance.  2nd by Wilhelm.  RCV: Aye:  Allgayer, Wilhelm, Clements and Ernst.  Nay: None.  Absent:  Ronhovde. Motion approved.  Report submitted by Jack Faubion of Village water usage from 5/1/2012 (6,912,000) to 6/1/2012 (10,317,000) - total- 3,405,000 gallons.  Ernst reported notices were posted and postcard notices sent out to residents regarding scheduled maintenance to the water tower.

Terry Bevans was in attendance for resolution of her overpayments on water bills.  Motion by Allgayer to reimburse Bevans $1,036.83 for overpayments since October, 2010.  2nd by Wilhelm.  RCV: Aye: Allgayer, Wilhelm, Clements and Ernst.  Nay: None.  Absent:  Ronhovde. Motion approved. 

Sewer:  Blunt reported the sewer main on East D is in need of repair.  Blunt reported he obtained a bid from Todd Valley for $1,886.00 for the repair and from Bruns in the amount of $910.00 for the concrete work.  Motion by Clements to accept the bids from Todd Valley and Bruns with an additional allowance of $1,400.00 for any unforeseen additional work needed, 2nd by Allgayer, RCV: Aye:  Allgayer, Wilhelm, Clements and Ernst.  Nay: None.  Absent:  Ronhovde. Motion approved. 

Comp & Zoning:  No Action Taken.

Planning Committee: No Action Taken.

Community Development:  No Action Taken. 

Presentation of the Claims:

Claims 1: Midwest Farmers Co-op $417.08, Elmwood Public Library $1,405.07, Ak-SAR-BEN Pipe & Sewer $1,005.00, Meeske Ace Hardware $525.50, OPPD, $3,727.64, Black Hills Energy, $39.42, Quill $282.14, D.R. Ortlieb Trucking $450.00, IIMC $135.00, Cass County Refuse $62.00, Windstream $156.76, NE Public Health Environmental Lab $20.00, Jack Faubion $1,250.00, Elmwood C-Store $8.47, Tinius Plumbing $1,210.00, Columbus Telegram $85.69, Block Ten Apartments Reimbursement $139.09, Prairie Technology Solutions $662.00, Payroll:  $2,988.90

 Motion by Clements to approve claims 1 as presented, 2nd by Wilhelm.  RCV: Aye: Allgayer, Wilhelm, Clements and Ernst. Nay: None Absent: Ronhovde. Motion approved to pay claims 1. 

Claims 2:  Postmaster $545.00, American Exchange Bank $5,000.00.

Motion by Wilhelm to approve claims 2 as presented, 2nd by Allgayer.  RCV: Aye: Allgayer, Wilhelm, and Ernst. Nay: None  Abstained: Clements Absent: Ronhovde. Motion approved to pay claims 2. 

Unfinished Business:  8:15 p.m. Ernst called Special Meeting to order regarding approval of JEO’s One and Six Year Plan for Street Improvements that had been discussed in November, 2011.  Motion by Allgayer to approve JEO’s proposed One and Six Year Plan for Street Improvements, 2nd by Clements.  RCV: Aye: Allgayer, Wilhelm, Clements and Ernst. Nay: None Absent: Ronhovde.  8:22 p.m. Ernst adjourned Special Meeting and returned to regular business.  Motion by Wilhelm to approve invoice previously presented from Clements Insurance Agency in the amount of $12,179.00, 2nd by Allgayer, RCV: Aye: Allgayer, Wilhelm, and Ernst. Nay: None  Abstained: Clements  Absent: Ronhovde. Motion approved

New Business:  There is still concern regarding abandoned houses in the area.  The board requested the clerk to gather information regarding the abandoned houses, ordinances and regulations on abandoned houses and information on possible condemnation actions.

There is concern in the community with the brightness of the new digital sign on 4th Street.  Information will be gathered regarding regulations on digital signs and if updates are needed.

Building Permits: No Action Taken   

Personnel Issues:  No Action Taken.

Correspondence:  No Action Taken.

There being no further business, Chairman Ernst declared the meeting adjourned at 10:11p.m.

                                                                                                                                                                                                                                                                                                                                     ____________________________                                                              ________________________

  Nicole Moreau Folden, Clerk                                                                    David Ernst, Chairman

 

 

 

 

 

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