Village of Elmwood
March 24, 2011
The Village of Elmwood Board of Trustees met in special session with Trustees Blunt, Allgayer, Clymer and Chairman Ernst presiding. Ronhovde was absent. All signed the "Notice of Acknowledgement of Meeting".
Chairman Ernst declared the Open Meeting Act Posted. Mark Hogue, Dan Spaulding and Becky vonRentzell were also in attendance.
Streets: No Action Taken.
Park: No Action Taken.
Library: No Action Taken.
Water: Spaulding reported Well #5's meter is working.
Sewer: Spaulding reported he is still trying to get the WWTF to function properly.
Planning Committee: No Action Taken.
Community Development: No Action Taken.
Elmwood's 125th Birthday Celebration Committee: No Action Taken.
Presentation of the Claims: No Action Taken.
Unfinished Business: No Action Taken.
New Business: No Action Taken.
Building Permits: No Action Taken.
Personnel Issues: Spaulding reported he was not going to appeal his license revocation with the State. Spaulding also announced he would still like to work for the Village; the maintenance position has been a job for two people. Ernst gave three options the Village has. Option #1- Pay Peoples Services $68,700 per year for complete oversight of Water and Sewer plants; or $52,800 per year for operating only the Water system. Option #2- Hire Rural Water to operate the water system. Option #3-Hire the operator from Louisville as temporary help. The State needs an agreement signed by 3/29/11. The annual budget does not allow for two full-time maintenance employees. Allgayer motioned to approve Rural Water to operate the Water plant. Blunt seconded. Aye: Clymer, Blunt, Allgayer and Ernst. Nay: None. Absent: Ronhovde. Chairman Ernst instructed Clerk vonRentzell to have Rural Water sign the mutual share agreement form and to update the emergency contact list. Chairman Ernst reminded the board they would re-evaluate Spaulding's employment based on the State's opinion. Motioned by Blunt to discuss Spaulding's employment with the Village, and to relieve Spaulding of his duties effective tonight, 2nd by Clymer. Blunt reported the Board of Trustees should have accepted Spaulding's resignation dated 2/20/11; his employment is not working, he is non-compliant with many issues, and has not met his expectations. Clymer reported he did not want this to be a personal decision, he wants to see Spaulding retain his position, and he likes Spaulding and his family. Hogue stated the decision should be easy based off of job performance. Clerk vonRentzell reported some issues that have not changed; no communication, Spaulding has not been doing proper documentation and she has been doing Spaulding's paperwork for the State in order to become compliant again. Chairman Ernst asked Spaulding if he would still consider working for the Village if his wages and hours decreased, and his communication increased? Spaulding's response was "Not now." RCV to relieve Spaulding of his duties effective tonight: Aye: Blunt, Allgayer, Clymer and Ernst. Nay: None. Absent: Ronhovde. Motion passed. Spaulding was instructed to turn over the keys and cell phone; he requested to turn them in the next morning. Spaulding left the meeting. Discussion of reviewing a posting for a new full-time maintenance person. Clerk vonRentzell was instructed to post the position in The Journal for three weeks, hire Don Cronk to replace all the locks to Village property, and order a new garage door opener.
Correspondence: No Action Taken.
There being no further business, Chairman Ernst declared the meeting adjourned.
Becky vonRentzell David Ernst