Village of Elmwood
March 3, 2011
The Village of Elmwood Board of Trustees met in regular session with Trustees Allgayer, Ronhovde, Blunt and Chairman Ernst presiding. Clymer was absent. All signed the "Notice of Acknowledgement of Meeting". Doug Woodbeck, Hailey Cronk, Don Cronk, Diann Stille, Eugenia Bornemeier, Linda Blunt, Rob Clements, Mark Hogue, Keri Hogue, Teresa Brown and Becky vonRentzell were also in attendance.
Chairman Ernst declared the Open Meeting Act Posted.
Minutes from the February 17, 2011 meeting were presented. Chairman Ernst declared the minutes approved as presented. January Financial Report was presented. Motioned by Blunt, 2nd by Allgayer to approve the report as presented. Aye: Ronhovde, Allgayer, Blunt and Ernst. Nay: None. Absent: Clymer.
Streets: Discussion of note to repay American Exchange Bank for street improvements. Discussion of final pay to Constructors for street improvements. Motioned by Allgayer, 2nd by Ronhovde to pay Constructors final payment for 2010 Street Improvements. Aye: All, Nay: None. Absent: Clymer. Motioned by Allgayer, 2nd by Blunt to accept recommendation of acceptance for street project improvements. Aye: All, Nay: None. Absent: Clymer.
No Action Taken.
Park: Ronhovde reported she is working on contacting E-M elementary student council to help clean up the park. Picnic tables are getting painted by Big Dan.
Library: No Action Taken.
Water: Doug Woodbeck, training supervisor from DHHS, handed out information for the water treatment plant to help the trustees understand proper procedures and provided two Title 179 binders to be kept at City Hall and the Water plant. Woodbeck also reported the operation manual needs to be updated and chemicals have not been measured. In addition, Woodbeck instructed the wells should be checked and documented five days a week minimum, but preferably 7 days a week. Woodbeck also reported the State performs a 3 year rotating inspection, and takes partial responsibility for lack of documentation; but the State also tries to trust the operators. His biggest concern is the plant bypassed treatment with no notification to the public. Operators are trained in protecting the threat to public health. When the water is not being treated, the state and the public need to be notified. Woodbeck also informed the board the plant had been off-line 15 times in the last 16 years. Mr. Woodbeck notified the trustees the State revoked Spaulding's water operator license and he has 30 days to appeal the revocation. Until then, he can still operate the water plant. Ronhovde requested documentation that she "felt disappointed with the state, and the tax payer funds are not fully protected".
Sewer: No Action Taken.
Planning Committee: No Action Taken.
Community Development: No Action Taken.
Elmwood's 125th Birthday Celebration Committee: Allgayer reported the 125th Celebration calendars are finalized and ready to print. No Action Taken.
Presentation of the Claims: Motioned by Blunt, 2nd by Ronhovde to approve the claims as presented and instruct the Treasurer to pay the claims. RCV: Allgayer: Aye, Blunt: Aye, Ronhovde: Aye, Ernst: Aye. Absent: Clymer.
Unfinished Business: Clements reported the existing insurance policy is $617.00 less than last year for good claim history. He hasn't received a second bid, Allied declined to bid. Clements hopes to receive a second bid by 3/17/11. An insurance adjuster will contact Marshall Vogt regarding his sewer issues.
New Business: Summer help. Clerk vonRentzell was instructed to prepare a notice for approval for the 3/17/11 meeting.
Building Permits: No Action Taken.
Correspondence: No Action Taken.
There being no further business, Chairman Ernst declared the meeting adjourned.
Becky vonRentzell David Ernst