Village of Elmwood
February 3, 2011
The Village of Elmwood Board of Trustees met in regular session with Trustees Allgayer, Ronhovde, Clymer and Chairman Ernst presiding. Trustee Blunt was absent. All signed the "Notice of Acknowledgement of Meeting". Rob Clements, Dan Spaulding and Becky vonRentzell were also in attendance.
Chairman Ernst declared the Open Meeting Act Posted.
Minutes from the January 20, 2011 meeting were presented. Chairman Ernst declared the minutes approved as presented.
Streets: Discussion of first and final payment to Constructors for street improvements in the amount of $346,729.35. Concerns that the mailboxes at 1st and F still need to be moved forward and the stop sign at 3rd and F still needs to be straightened. Constructors assured JEO engineer, Evan Wickersham, that these issues will be addressed as soon as weather allows. Clymer motioned to conditionally approve the payment with the understanding the village would hold a 1% retainer and JEO would re-issue the documents. 2nd by Ronhovde. RCV: Aye: Allgayer, Ronhovde, Clymer, Ernst. Nay: None. Absent: Blunt.
Park: Trustee Ronhovde reported the park has $240.00 in grant funds left in the Park Improvement Grant funds. The funds could help to plant new evergreens. No Action Taken.
Library: Minutes from the 1/3/11 meeting were presented. No Action Taken.
Water: Spaulding reported 2010 was an average year for water consumption; with the average daily use of 115 gallons/person/day. Spaulding also reported the water treatment's filter membranes need to be replaced. The new membranes would cost $12,795.82. Motioned by Allgayer, 2nd by Ronhovde to approve replacing the worn membranes. RCV: Clymer, Allgayer, Ronhovde, Ernst. Nay: None. Absent: Blunt.
Sewer: No Action Taken.
Planning Committee: No Action Taken.
Community Development: No Action Taken.
Elmwood's 125th Birthday Celebration Committee: Allgayer the next meeting will be 3/3/11 at 6:00 p.m. at City Hall.
Presentation of the Claims:
February 3, 2011 payroll $2,318.10
JEO Consulting Group $862.50
The Journal $39.50
Black Hills Energy $381.82
D.R. Ortlieb Trucking $271.94
NE Public Health Env. Lab $25.00
Total Bills to Pay $8,228.29
Motioned by Clymer, 2nd by Allgayer to approve the claims as presented and instruct the Treasurer to pay the claims. RCV: Aye: Ronhovde, Clymer, Allgayer, Ernst. Nay: None. Absent: Blunt.
Unfinished Business: Marshall Vogt submitted an invoice from Roto-Snake. He was not present to state his concerns. Spaulding reported the Vogts complained of sewer backup in their basement. Spaulding reported there had been a locate request, but he was unable to get to the Vogt's residence. Spaulding talked with Roto-Snake via his cell phone in order to help them find the water line. Roto-Snake hit the village's water line and damaged a portion of the street. The Clerk is still waiting for a written report of the incident from Spaulding. Motioned by Clymer, 2nd by Allgayer to table the invoice to Roto-Snake until further information is available. Aye: Allgayer, Ronhovde, Clymer, Ernst. Nay: None. Absent: Blunt. Rick Clements, with Clements Ins. Agency reported he is working to get more bids for the village insurance. He stated the current policy was an excellent policy and will be hard to beat.
Blunt entered the meeting at 8:37p.m. Clerk vonRentzell left the meeting at 8:45 p.m.
New Business: Discussion of passing a tree ordinance that would require permission to plant trees on village property. Tabled until the 2/17/11 meeting.
Building Permits: No Action Taken.
Personnel Issues: Discussion of a written formal complaint against Spaulding and a verbal complaint about speeding in the village truck while clearing snow. No Further Action Taken.
Correspondence: No Action Taken.
There being no further business, Chairman Ernst declared the meeting adjourned.
Becky vonRentzell David Ernst