Village of Elmwood
November 18, 2010
The Village of Elmwood Board of Trustees met in regular session with Trustees Ernst, Ronhovde, Clymer, and Chairman Blunt presiding. Fields was absent. All signed the "Notice of Acknowledgement of Meeting". Lou Allgayer, Diann Stille, Dan, Mimm and Curt Custard, Don Cronk, Lucas Billesbach, Carolyn Golden, Dan Spaulding and Becky vonRentzell were also in attendance.
Chairman Blunt declared the Open Meeting Act Posted.
Minutes from the November 4, 2010 meeting were presented. Chairman Blunt declared the minutes approved as presented.
Streets: Spaulding reported the possibility of taking some time off in December. He voiced concern if it snowed, the village would need someone to plow the streets. Don Cronk offered to use City Equipment to help with any snow removal while Spaulding is taking time off. Tabled until 12/2/10, when more information is available. Ronhovde voiced concerns the drain at the corner of "4th" and "G" has not been operating properly resulting in flooding. Chairman Blunt reported he recently cleaned the gutter and now there is better drainage. No Further Action Taken.
Park: Christiansen Enterprises started removing trees and tree hangings. No Further Action Taken.
Library: Minutes from the 11/9/10 meeting were presented. Trustees requested the minutes to be included for review at the 12/2/10 meeting. No Further Action Taken.
Water: No Action Taken.
Sewer: Motioned by Ernst, 2nd by Ronhovde to approve Pay Application #11 to Hawkins Construction in the amount of $257,219.13. RCV: Aye: All, Nay: None. Absent: Fields. Discussion of Change Order #5 regarding changes recommended by JEO Consulting. Motioned by Ernst, 2nd by Ronhovde to approve Change Order #5 in the amount of $6,688.00. RCV: Aye: All, Nay: None. Absent: Fields. Discussion of Change Order #6 regarding relocating two conduits. Motioned by Ernst, 2nd by Ronhovde to approve Change Order #6 in the amount of $1,848.00. RCV: Aye: Clymer, Nay: Ronhovde, Ernst and Blunt. Absent: Fields. Discussion of Vogelsang Warranty offering a warrant to the housing segments on the pumps, for the entire life of the pumps, with no cost for parts to the city. Motioned by Ernst, 2nd by Ronhovde to approve the warranty offered by Vogelsang. RCV: Aye: All, Nay: None. Absent: Fields.
Planning Committee: No Action Taken.
Community Development: No Action Taken.
Elmwood's 125th Birthday Celebration Committee: Allgayer reported four people attended the meeting earlier that evening. The next meeting will be 12/2/10 at 6:00 p.m. at City Hall.
Presentation of the Claims:
November 10, 2010 Payroll: $2,187.51
Federal Withholding $883.89
Midwest Farmers $198.55
Great Plains One Call $11.94
Meeske Hardware $49.46
The Journal $84.58
Thiele Geotech $240.00
Dana Cole $1,000.00
Becky vonRentzell $326.09
Commercial Maintenance $299.46
Kim Cawley $50.00
Total Bills to Pay $5,387.74
Requested by Ernst to amend the claims and not pay Commercial Maintenance until Spaulding further investigates the invoice. Motioned by Ernst, 2nd by Ronhovde to approve the claims as amended, and instruct the Treasurer to pay the claims. RCV: Aye: All, Nay: None. Absent: Fields.
Unfinished Business: Mr. and Mrs. Custard: Permit to build a new garage tabled until more information is available.
New Business: Discussion of the Village providing candy for Santa to hand out at Holiday Extravaganza. Motioned by Ronhovde, 2nd by Clymer to approve the village providing the candy. RCV: Aye: All, Nay: None. Absent: Fields. No Further Action Taken.
Building Permits: No Action Taken.
Personnel Issues: Spaulding requested carrying over any unused 2010 vacation into 2011, due to unforeseen circumstances. Motioned by Ernst, 2nd by Clymer to approve carrying Spaulding's unused 2010 vacation over to 2011. RCV: Aye: All, Nay: None. Absent: Fields.
Correspondence: No Action Taken.
There being no further business, Chairman Blunt declared the meeting adjourned.
Becky vonRentzell Edward Blunt